Employment Opportunities

Position Title: Administrative Assistant 
Department/Unit: Accreditation Relations 
Supervisor: Lead Vice President for Institutional Field Relations  
Administrative Assistant
The Middle States Commission on Higher Education (MSCHE), located in Philadelphia, PA, is a voluntary, non-governmental, membership association that defines, maintains, and promotes educational excellence across institutions with diverse missions, student populations, and resources. As a regional accreditor, MSCHE conducts accreditation and pre-accreditation activities for institutions of higher education in Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, the U.S. Virgin Islands, and in the international environment, including distance education and correspondence education programs offered at those.   MSCHE is recognized by the United States Department of Education (USDE) and by the Council on Higher Education Accreditation (CHEA).

Position Summary:  
The Administrative Assistant is an integral part of the Accreditation Relations Unit at the Middle States Commission on Higher Education (MSCHE).  Lead Vice President for Institutional Field Relations, the incumbent’s responsibilities include but are not limited to providing general administrative support in all areas within the Accreditation Relations unit with emphasis on the provision of direct organizational and administrative support for the Vice Presidents, meeting management, including scheduling and taking minutes, working within the MSCHE’s database in support of accreditation activities, and assisting with a variety of administrative tasks to ensure the good functioning of the Unit.  Working closely with other staff and the MSCHE membership requires strong communication and customer service skills. The position is based out of Philadelphia, Pennsylvania, and is a full-time, non-exempt position.

Duties & Responsibilities: 

Provide general administrative support to the Vice Presidents and Accreditation Services Units
Respond to or route general inquiries to the appropriate individual or unit
Schedule critical meetings for those within the Accreditation Relations Unit
Collect and prepare materials for Commission related business and meetings
Maintain and disseminate VP team meeting/retreat agendas and minutes
Track and maintain VP non-institutional assignments
Utilize the Commission’s database, Salesforce, to assist in the management of data entry for the Accreditation Relations Unit
Other duties as assigned to support the organization


The position requires the following:

  • Minimum of an associate’s degree.
  • One year of full-time professional experience as an administrative assistant or equivalent role that required maintenance of confidentiality
  • Evidence of strong verbal, written, and technological skills as well as excellent organizational and time management skills.
  • Experience that demonstrates the ability to work both independently and work well with others within a collaborative environment to maintain ongoing coordination, communication and/or team problem solving.
  • Evidence of strong customer service mindset.
  • Computer literacy and direct experience with Microsoft Office.

Preferred qualifications include experience in a higher education environment (or a non-profit organization), three years of experience as an administrative assistant or equivalent role, and data base experience.

MSCHE provides a competitive compensation and benefits package (including medical, dental, vision).  Compensation for the position is commensurate with experience.

To Apply: 
Please submit a cover letter, resume, and three professional references to employment@msche.org.

Equal Employment Opportunity:

For information please visit, https://www.msche.org/about-us/equal-employment-opportunity.