Position Title: Associate Policy Analyst and Records Officer
Department/Unit: President’s Office/ Policy Unit
Reports to (Title): Vice President for Policy and Senior Policy Analyst
The Middle States Commission on Higher Education (MSCHE) is seeking an Associate Policy Analyst and Records Officer dedicated to advancing the quality of higher education.
MSCHE, located in Philadelphia, PA, is a voluntary, non-governmental, membership association that defines, maintains, and promotes educational excellence across institutions with diverse missions, student populations, and resources. As an institutional accreditor, MSCHE conducts accreditation and pre-accreditation activities for institutions of higher education in Delaware, the District of Columbia, Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, the U.S. Virgin Islands, and in the international environment, including distance education and correspondence education programs offered at those institutions. MSCHE is recognized by the United States Department of Education (USDE) and by the Council on Higher Education Accreditation (CHEA).
The Associate Policy Analyst and Records Officer reports to the Vice President for Policy and Senior Policy Analyst and will support the Policy Unit. Serving as a Policy Associate, this individual will contribute to all phases of policy development, including researching, writing, and ensuring alignment of policies and procedures. The Associate Policy Analyst and Records Officer is responsible for document management, including the maintenance and retention of all organizational records in accordance with Commission policies, procedures, regulations, and laws. The Associate Policy Analyst and Records Officer is also responsible for the production of documents in response to all legal and regulatory requests and is expected to manage communications regarding any and all requests for documents. The incumbent in this position must work across units to establish and recommend appropriate approaches and best practices to document retention and controls and promote effective records management across the organization.
Major Responsibilities include:
- Maintain, update, and implement the Commission’s Maintenance and Retention of Commission Records Policy and Procedures and the Records Retention Schedule.
- Maintain, process, and preserve records for the organization, including organizational records and institutional records.
- Data entry and day-to-day management of records.
- Provide timely processing of documentation to support work processes.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Respond to discovery requests, or other documentation or information production requests as legally required.
- Retrieve records from on- and off-site storage facilities.
- Develop, document, or maintain standards, best practices, and/or system usage procedures. Consult with end users to ensure appropriate access to electronic records and to enforce the maintenance and retention program.
- Monitor regulatory activity to maintain compliance with records management policies, regulations, and laws.
- Contribute to all phases of policy development
- Conduct policy analyses and research issues in higher education to inform policy.
- Craft solid drafts of policy and procedures documents for review.
- Ensure alignment of Commission policies and procedures.
- Manage processes relating to the policy review cycle.
Qualifications and desired attributes include:
- Bachelor’s degree in relevant field preferred
- Combination of education and experience that demonstrates an ability to meet the principal duties and responsibilities, with at least one year of experience with document management and evidence of strong technical writing skills. Writing sample will be required.
To Apply or Nominate:
Nominations and applications may be submitted to Radha Kachalia at Beacon Hill Staffing (215.446.9445). For full consideration please submit a complete application consisting of a resume/curriculum vita and a writing sample to firstname.lastname@example.org by March 16, 2020. Review of applications will continue until the position is filled. Anticipated start date for the position is July 2020.
MSCHE provides competitive compensation and a generous benefits package (including medical, dental, vision, 403B).
Equal Employment Opportunity:
For information please visit, https://www.msche.org/about-us/equal-employment-opportunity.